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Events Operation Manager

Keywords / Skills : Events Operation Manager

5 - 10 years
Posted: 2017-12-29

Nationality
United Arab Emirates
Industry
Recruitment/Staffing/RPO
Function
Human Resources
Role
HR Manager
Posted On
29th Dec 2017
Job Ref code
102
Job Description


Overall Role

  • Transforms event ideas into reality, Plans, organizes and makes logistic arrangements for all internal & external events.

  • Monitors & oversees conferences & events while attending the same. Makes statistic reports and shares with relevant parties.

  • Coordinates with finance for P & L management. Establishes, maintain & fosters long-term relationships with clients, producers & speakers.


Responsibilities

  • Understands business targets from the supervisor and plans accordingly for achievement of the same

  • Identifies event management business opportunities through market research. Registers as service providers with potential clients.

  • Develops a wining proposal aligned with client’s requirement. Submits finalized proposals before deadlines.

  • Negotiates & finalizes contractual terms & conditions of contract as per guidelines of Supervisor. Follows up for award of contracts.

  • Understands all events requirements from internal departments and external clients.

  • Research market and identifies potential event producers, negotiates terms and finalize speakers after supervisor’s approval

  • Coordinates with marketing to develop event promotional materials and to spread awareness about the same.

  • Researches & identifies suitable geographic locations for events and finalizes financial terms

  • Ensures timely logistics arrangement (hotel & travel) for speakers.

  • Ensures compliance with all planned activities during the event.

  • Develops budget and monitors compliance with approved budgets. Reviews & ensures accuracy of financial information such as invoices for services, materials, hotel invoice, and subcontractor invoices, etc.

  • Coordinates with finance for preparation of the final financial report. Follows up with finance for issuance of invoices to clients. Makes sure payments are received on time.

  • Builds and maintains long-term relationship with clients.

  • Resolve queries and provide timely support to organization’s current & prospective clients and foster long-term relationships.


Education Requirements
BBA (Hons.) Marketing

Working Experience
5 years of events & conference management experience in a reputed organization.

Knowledge areas

  • Working knowledge of festival & events management

  • Detailed knowledge of cultural values of GCC

  • Good knowledge of business development techniques

  • Knowledge of latest events management industry trends

  • Knowledge of latest festival & event management industry trends

  • Good financial acumen


About Company

Abu Dhabi University Knowledge Group
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