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Accounts Executive - AP & AR

Company Name Confidential

Keywords / Skills : Accounts Executive, AP, AR, Accounts Payable, accounts receivable, General Accounting, Finance, Accounts, Finance & Accounts

2 - 6 years
Posted: 2018-11-29

Industry
FMCG
Retailing
Function
Finance & Accounts
Role
Book Keeper/ Accounts Assistant
Finance Assistant
Education
Bachelor's Degree
Stream:
Accounting
Finance
Posted On
29th Nov 2018
Job Description
Accounts Executive - AP & AR

Department: Finance & Accounts

No of position: 1

Salary Scale: AED 4000 to 6000 (Please Display)


The Accounting Executive is responsible for providing scheduled support to the Finance Head in accordance with company policies and procedures. Maintaining accurate and up-to-date accounts payable and receivable sub-ledgers and monthly account reconciliations utilizing industry specific computer software are key components of this position.


Essential Duties and responsibilities:

Accounts Payable:

-Process vendor and supplier invoices, in a timely manner, verifying accuracy, approvals and account coding in accordance with company requirements.

-Communicates with suppliers regarding status of invoices and payments

-Manage domestic, consignment and import suppliers

-Ensures approval and signed off the expense by the appropriate authority.

-Prepares cheques and associated reports, as required in accordance with company schedules.

-Prepare and maintain pre-authorize payments monthly or as required.

-Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly.

-Reconcile Accounts Payable sub-ledger to General Ledger monthly.

-Reconciling processed work by verifying entries and comparing system reports to balances.

-Respond to vendor inquiries as required like telephone inquiries & written requests.

-Month wise reconciliation of creditor ledger with their SOA. Identify and resolve discrepancies.

-Prepare and analysis of creditors aging report and co-ordinate meetings with Merchandising team.

-Prepare monthly payment plan based on creditors aging report, Fund availability & priority listing.

-Handling Telegraphic Transfers & Trade Finance Facilities.

-Prepare and maintain creditor’s data base/supplier master files & contracts/agreements.

-Negotiating credit terms with suppliers and takes initiative steps to prepare a mutually agreed payment plan.

-Intercompany accounting and reconciliation.

-New project payment tracking, processing and Capex accounting.


Accounts Receivable:

-Monitor status of accounts receivable & follow up for timely collection

-Maintain and distribute accurate listing of overdue accounts and suspensions in accordance with company policies.

-Refer overdue accounts to line manager for follow up, adjustments, write- off or collections.

-Respond to client or payer account inquiries as required.

-Collecting receivables on time without breaking relationship with debtors/clients.

-Prepare & Maintain Debtors data base/client master files & contracts/agreements.

General Accounting:

-Any other work related to Finance / Accounts assigned from time to time.

-Communicates any financial and/or fraud concerns to the Finance Head in a timely manner.

-Accomplishes the result by performing the duty.

-Contributes to team effort by accomplishing related results as needed.

-Assist the Finance Head with monthly general ledger reconciliations as required & Assist in VAT filing process.

-Assist with month end close and with year-end audit.

-Posts expenses to appropriate accounts as per the stores/cost centers in an automated accounting system.

-Updates job knowledge by participating in educational opportunities.

-Ensure financial records are maintained including proper audit trail

-Managing petty cash and associated expenses.

-New project payment tracking, processing and Capex accounting.

-Maintain & manage prepaid & accrued expense booking.


Compensation

-AED 5000 depending on the skill set & expertise

This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. Incumbent may be asked to perform other duties as required.

Job Qualifications:

Knowledge, Skills, and Abilities

-Bachelor’s degree in accounting, Finance or relevant.

-Comprehensive knowledge of computer accounting software systems & Great exposure in MS-Office tools like Excel, Word, PowerPoint & Outlook

-Excellent interpersonal and communication skills;

-Two to three years practical accounting experience;

-Knowledge of accounting and bookkeeping terminology and practices.

-Ability to compare data from a variety of sources for accuracy and completeness with ability to detect errors.

-Ability to understand and apply current accounting guidelines, system updates and revisions, and policy changes.

-Ability to determine work priorities & ability to make decisions and take appropriate actions.

-Ability to compose routine correspondence and reports.

-Works effectively and cooperatively with co-workers.

-Protects organization's value by keeping information confidential.

Compensation

-AED 5000 depending on the skill set & expertise



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