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Keywords / Skills : Administration Manager, Admin , HR Management, Planning, Recruitment, Human Resources, HR budget , HR administrative systems, Employees Relations, Admin Manager

15 - 25 years
Posted: 2019-07-25

Job Description


We are a Grade A Contracting Co. operating in Qatar for over 3 decades. Our main specialization is in Civil Infrastructure projects involving mostly the construction, refurbishment & maintenance of underground water, sewerage & drainage networks and related civil infrastructure works.

We are looking for a highly qualified ADMINISTRATION MANAGER to report directly to the MD min 15 Yrs. Exp. mostly with Construction Co.

Essential Requirements:

1. Bachelor’s Degree or Post Graduate/ Certificate/ Training course in Admin & HR Management. Awareness of local statutory rules and regulations

2. Age: min. 40 yrs. old to max. 55 yrs. Old

3. Min. 15 years of relevant experience in a large organization preferably construction related

4. Proven record of writing employment contracts; Admin and HR policies and Job Descriptions.

5. Strong personality with leadership qualities, Excellent English communication (written /oral) and computer skills (MS EXCEL, WORD, POWERPOINT) & Self correspondence skills.

6. Pleasant appearance and presentation (pls. attached recent photo) & Sponsorship change is a must, Qatar Driving License added advantage.

7. Able to make decisions on behalf of the management wherever required and as deemed necessary by the management

Duties and Responsibilities:

Human Resources - Planning, Recruitment & Development:

1. Integrating & interpreting company’s activities/tasks in terms of human resource requirements. Making assessment and forecast of Human Resources as per the short term and long term needs.

2. Designing and applying recruitment policies, selection and placement process of human resources. Co-ordinate the recruitment of staff by analyzing requests from MD/ Operations / Department Heads reviewing job descriptions.

3. Determine ways of soliciting appropriate candidates & assessing applicants through formal interviews. Ensure that all necessary forms are completed & filed in a timely manner. Negotiate & process employment contracts.

4 Organize induction program for new recruits and job reorientation for the existing employees.

5. Co-ordinate the identification of the training and development needs of the staff and facilitate training opportunities in accordance with business needs / technology up¬ gradation and requirements.

6. Identify training requirements of employees and prepare Training Plan

7. Arrange to conduct trainings for employees and evaluate the training effectiveness

8. Maintain all training records

9. Preparation of monthly Manpower mobilization reports for submission to the MD.

Administration & Support:

1. Evaluate current HR policies and update them as/when necessary. Research on the new policies and keep track of changes in the labor market. Distribute all new and approved HR policies to employees so as to ensure their familiarization and adherence to such policies.

2. Develop and manage HR administrative systems including compensation & benefits.

3. Maintenance and updating of service records of employees.

4. Design, adopt and coordinate Performance Appraisals for all the employees.

5. Prepare and maintain HR budget and ensure that the company meets and improves upon financial. Targets by Management of individual cost / profit center expenditure within budget parameters.

6. Continuous improvement in staff engagement within organization & reinforcing a team work.

Employees Relations:

1. Plan and Organize programs for educating current and prospective employees about company's objectives, job duties, working condition, wages structures for maintaining and promoting harmonious relation.

2. Advise managers with the grievance settlement process.

3. Follow up on all matters with Government departments relating to Immigration & Labor department, Chamber of Commerce etc.

4. Negotiate bargaining agreements and help interpret legal contracts.

5. Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping to resolve related problems

6. Organize suggestion system for generating and promoting innovative and creative ideas.

7. Deal with legal matters relating to employees relations such as conciliation & arbitration proceedings.

8. To implement QHSE procedures, QHSE objectives / Targets and to ensure its full compliance

9. Implement QHSE Policy

10. Ensure effective functioning of all activities in compliance with QHSE procedures

About Company

About Company
TEMALCO Contracting and Trading Co. W.L.L. was established in 1978 in Doha, Qatar specializing in General Construction. Ever since, the Company has been actively involved in the Construction of General Infrastructure Contracts viz. Water Networks, Sewerage Schemes involving Foul & Surface Water, Sewerage Treatment Plants, Pumping Stations and related Industrial Buildings.

The Company is well reputed for timely execution using efficient construction procedures, modern techniques and highly qualified personnel.
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