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Keywords / Skills : Buyer, Merchandiser, Purchase. Procurement, Buy

4 - 9 years
Posted: 2018-05-29

Food & Packaged Food
Retail Chains
Buyer / Sourcing Manager
Bachelor's Degree
Posted On
29th May 2018
Job Description

- Obtains usage forecast and promotion plans from the Marketing and Operations of brand(s)

- Monitor inventory, send RFQ, negotiate and issue purchase orders based on evaluated lead-times, quantities and price justification

- Meets with vendors to negotiate improved pricing, payment terms, product quality, packaging and delivery

- Ensures products supplied by the suppliers are quality products as per franchisors specification, wherever applicable

- Develops new and alternate suppliers for various products. Maintaining relationships with existing suppliers while seeking new ones

- Also develops/maintains supplier’s database and performance score card

- Develops and maintains product master data with alternate suppliers by each product

- Develop and ensure supplier management for compliance to company requirements and procedures

- Liaising between suppliers, manufacturers and relevant internal departments

- Negotiating and supervising supply contracts and formulating policies with suppliers.

- Monitors market prices for various raw materials and in various currencies and ensure best prices are negotiated at the right time

- Proactive approach on planning and sourcing of marketing promotional activities with complete visibility and tracking

- Supports restaurant operation in launch of new products & opening of new restaurants on time

- Lead assigned categories by diligently studying respective commodities and market conditions. In the process create alternate suppliers for price and logistics benefits

- Review purchase order claims and contracts for conformance to company policy.

- Monitors budget prices and ensures the stock prices are within or lower than the budget.

- Develop and implement purchasing and contract management instructions, policies and procedures

- Annual Budgeting and periodic review

- Schedule store visits and attends internal product testing groups

- Other projects and duties as assigned.

- Attending trade events as and when required

- Display high level of customer focus and setting new benchmarks in customer scoring


- Plans and maintains optimum stock levels and ensures no item is overstocked or under stocked.

- Monitors stock status reports to check the movement of goods

- Monitors the arrival date of goods to ensure all the goods are arriving on time and to take corrective action in case of variations in the orders.

- Check with Marketing Dept. if the consumption of items as per forecasts or there is any increase in the requirement of any item.

- Monitors expiry dates of the goods

- Follow up with the clearing/logistics officer for Baladiya approvals of the food products. Contact clearing agent, if necessity arises

- Handles product complaints with either suppliers, shipping companies and insurance companies

- Lead the process of Forecast and later communicate to operations and marketing on variances in actual vs forecast for future learning and amendment forecast accordingly

- Leads, prepares, presents and conducts reports during weekly Inventory review meetings. Reviewing reports for critical, low and nil stocks

- To follow up on near expired items and coordinate with the respective departments to ensure sale and / or consumption of those items before expiry.

- Completely aware of financial / audit implications of critical, low and nil stocks along with logistics, product yield or any related factors


- Demonstrates integrity, high personal standards and works effectively with diverse people

- Keeps Company’s and Brand Mission Statement in mind

- Ensures group core values and code of ethics are always observed

- Projects corporate image within and outside the company

- Recognizes the most important issues to achieve key objectives

- Handles multiple priorities well, meets or exceeds the objectives

Skills, Knowledge, Abilities and Responsibilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.

Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipments including using pertinent software applications; applying standard formats, maintaining data; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; office management procedures; concepts of grammar and punctuation; and purchasing procedures, practices, methods, and terminology.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment.

Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans.

Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; meeting deadlines and schedules; setting priorities; and working with detailed information/data.

About Company

Kout Food Group is a Market leader representing world renowned brands in hospitality with franchises like Burger King, Pizza Hut, Applebee’s, Burj Al Hamam, Kabab-ji and Taco Bell. Building on our successful entrepreneurial spirit, Scoop a Cone, Seven Seas and Ayyame are a part of the growing Kout Food Group Family of homegrown concepts committed to always give you something innovative, new and of the best quality. Our factory, Fresh Productions, is a state of the art manufacturing division with production capability for an extensive range of pre-packaged, own label and private label potential.

Central to our values at Kout Food Group is passion for outstanding food and service. People are at the heart of what we do and delighting our customers is what motivates us.
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