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DOCUMENT CONTROLLER for Civil Infrastructure Construction Proj:underground water/sewerage/drainage

Company Name Confidential

Keywords / Skills : Document Control, Documentation, Documentation Executive, Document Management, Document Controller, Document Management System, Documentation Specialist, Aconex

10 - 20 years
Posted: 2019-05-30

Job Description
WANTED FOR GRADE 'A' CONTRACTING CO

DOCUMENT CONTROLLER

We are a Grade A Contracting Co. operating in Qatar for over 3 decades. Our main specialization is in Civil Infrastructure projects involving mostly the construction, refurbishment & maintenance of underground water, sewerage & drainage networks and related civil infrastructure works.

We are looking for a highly qualified DOCUMENT CONTROLLER w/ 10 Yrs. Min Exp. in ASHGHAL's Pumping Stations, TSE, Sewerage & Irrigation Networks involving in Laying & Testing of large Ductile Iron Pipes & Fittings.

Essential Requirements:

1. College degree with Self Correspondence Skills

2. Must be Single. Age: min. 35 yrs. old to max. 40 yrs. old

3. Min 10 Yrs. Exp. mostly with Construction Co.

4. Strong personality with Excellent English communication (written /oral) and computer skills (Aconex, MS WORD, POWERPOINT, especially working EXCEL sheets implementing document tracking system)

5. Pleasant appearance and presentation & Sponsorship change is a must, Qatar Driving License added advantage.

Core Duties and Responsibilities:

• Lead the project Document Controller.

• Update the project list and distribute to the concerned.

• Conduct technical interviews for document controller.

• Coordination with the UCC group of companies as and when required.

• Ensure documents are received and issued in accordance with company procedures.

• Distribute the received documents to the concerned departments.

• Conduct final QA checking for all outgoing documents to make sure that all documents issued by the company are up to company standards.

• Keep all projects documents orderly, complete and categorized for easy accessibility.

• Immediately locate documents and highlight essential information.

• Update the tracking log for client correspondences and remind the concerned departments about the due dates of submissions.

• Support the Project Management office & main office as required.

• Ensure that Document Control processes and procedures are understood and used by users.

• Assure document quality to include completeness, accuracy and compliance with established QA policies & procedures.

• Maintain an efficient project-related document control register; supervise and record document flow to and from all necessary parties, including clients, consultants, subcontractors, etc.

• Maintain and update the database and original hard copies.

• Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easily traceability.

• Ensure the confidentiality of documents.

• Managing the archival activities for controlling documents & validation of documentation files.

• Assisting in the management, implementation, and administration of the company’s electronic document management system (EDMS).

• Interaction and coordination of work between various departments and concerned.

• Implementing the project filing system as per ISO and IMS requirements.

• Comply w/ policies, guidelines & strategies laid down by the Company to achieve the objectives.

• Implement IMS Policy

• Ensure effective functioning of all activities in compliance with IMS procedures

• Responsible for achieving the IMS objectives in their area



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