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Executive Secretary

Keywords / Skills : Secretary, Executive assistant, Personal assistant, Executive secretary, Personal secretary, Assistant, Secretarial Activities, Assistant, Office assistant

5 - 10 years
Posted: 2018-10-03

Nationality
Philippines
Industry
Construction & Engineering
Engineering
Procurement
Construction
Role
Other Roles
Education
Bachelor's Degree
Stream:
Any
Posted On
3rd Oct 2018
Job Ref code
1813
Job Description
Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements and hotel booking.

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Maintain professional client relationships, guest services and office protocols.

• Serve as the CEO point of contact in attending to business matters required by company departments.

Additional Requirements:

• 5 years of proven experience as executive secretary

• Proficient in Computer Skills - Microsoft Office

• In depth knowledge of office management and technical vocabulary of relevant industry

• Excellent organizational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field


About Company

CCStaffing International
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