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Executive Secretary

Keywords / Skills : Secretarial Support

3 - 8 years
Posted: 2018-08-05

Nationality
Philippines
Industry
Construction & Engineering
Function
Admin/Secretarial
Role
Executive Secretary/Personal Assistant
Education
High School or Equivalent
Stream:
Any
Posted On
5th Aug 2018
Job Description

DUTIES AND RESPONSIBILITIES INCLUDE:

 Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

 Attend meetings and keep minutes

 Receive and screen phone calls and redirect them when appropriate

 Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

 Make travel arrangements for Managers (Applying for Visa and booking tickets)

 Handle confidential documents ensuring they remain secure

 Prepare Contracts and coordinate with relevant departments

 Maintain electronic and paper records ensuring information is organized and easily accessible

 Conduct research and prepare reports as assigned

SKILLS REQUIRED FOR THE JOB:

 Proven experience as executive secretary or similar administrative role

 Proficient in MS Office

 In depth knowledge of office management

 Familiarity with basic research methods and reporting techniques

 Excellent organizational and time-management skills

 Outstanding communication and negotiation abilities

 Integrity and confidentiality


Key Skill(s)

About Company

Hamt Consultants
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