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Facilities Coordinator

Keywords / Skills : Facilities Coordinator, Facilities Management, Facility, financial performance, Facilities Management supervisory, QHSE, Maximo

5 - 8 years
Posted: 2019-11-02

Industry
Construction & Engineering
Function
Admin/Secretarial
Role
Facilities Manager
Posted On
2nd Nov 2019
Job Ref code
facilitiescoordinato
r21474
Job Description


Duties & Responsibilities:
  • Manage and coordinate the delivery of all Facilities Management services.
  • Responsible for FM standards and delivery through KPI's/SLA's
  • Accountable for the financial performance of the site/s service delivery.
  • Manage budgets and prepare regular forecasts according to agreed schedules targets.
  • Responsible for adherence to business controls and CBRE processes and procedures including running FMP
  • Responsible for initiating value adding initiatives at site.
  • Ensure essential site soft and hard services PPM and remedial works are completed
  • Ensure essential site Critical systems (UPS, FM200, Fire Alarm, Emergency Lighting, M&E, and HVAC) and non-critical systems and equipment is maintained
  • Ensure a cost effective maintenance program for all buildings, plant, systems and equipment is in place
  • Manage suppliers who support the site/s
  • Ensure that all Health & Safety and Environmental requirements are in place at site/s within remit.
  • Manage all emergency procedures for the site/s.
  • Develop and manage pass-through opportunities to realize savings.
  • Manage all service contracts including cleaning, vending, security, maintenance etc.
  • Establish effective day-to-day business relationships with the client and take a proactive approach to requirements.
  • Produce regular reports according to schedule agreed with the client.
  • Liaise with landlord and property managers to ensure their service charge obligations are met.


Requirements:
  • Bachelor’s degree with FM Hard & Soft services experience
  • Good oral and written communication skills in English
  • Arabic will be an advantage
  • Certificate on HSE preferred
  • Experience of 5+ years in a Facilities Management supervisory role
  • Team management and leadership skills
  • Excellent customer service experience and ability to build good rapport
  • Sound understanding of QHSE requirements in FM industry
  • Experience in contract management and measurement
  • PC literate - Microsoft word, excel & power point, FM platform like Maximo
  • Strong commercial understanding - P&L/ Budget responsibility up to SAR. 3 million.
  • Capability to manage facilities upto 10k sqm floor area


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