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Company Name Confidential

Keywords / Skills : Secretary, Executive Secretary, Executive Assistant, Executive, Executive Assistance, Assistant, Sr executive

10 - 20 years
Posted: 2019-05-22

Job Description


We are a Grade A Contracting Co. operating in Qatar for over 3 decades. Our main specialization is in Civil Infrastructure projects involving mostly the construction, refurbishment & maintenance of underground water, sewerage & drainage networks and related civil infrastructure works.

We are looking for a highly qualified FILIPINA FEMALE EXECUTIVE SECRETARY to report directly to the MD min 10 Yrs. Exp. mostly with Construction Co. 

Essential Requirements:

1. College degree with Self Correspondence Skills

2. Must be Single. Age: min. 35 yrs. old to max. 40 yrs. old

3. Min 10 Yrs. Exp. mostly with Construction Co.

4. Strong personality with Excellent English communication (written /oral) and computer skills (MS EXCEL, WORD, POWERPOINT)

5. Pleasant appearance and presentation (pls. attached recent photo) & Sponsorship change is a must, Qatar Driving License added advantage. 

Core Duties and Responsibilities:

• Answering telephone, direct, screen calls, taking and relaying messages.

• Providing information to callers, greeting persons entering organization and directing individuals to correct destination.

• Ensuring knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for consumers and on-site staff.

• Dealing with queries or requests from the customers and public.

• Providing general clerical and administrative support to all levels of professionals.

• Scheduling appointments, organizing meetings, maintaining appointment diary either electronically or manually.

• Preparing letters and documents, receiving and sorting out e-mail and deliveries.

• Ensuring that common areas in office premises are equipped w/ required office supplies as appropriate.

• Coordinating the maintenance and repair of office equipment.

• Knowledge of clerical and administrative procedures.

• Knowledge of consumer service practices and principles.

• Strong keyboard skills.

• Good communication skills and professional personal presentation.

• Ability to manage information of employees.

• Organizing, planning and customer service orientation.

• Great attention to detail and stress tolerance.

• Should be honest, respectful, and trustworthy.

• Should be flexible and possess cultural awareness.

• Any other responsibility as delegated by the Management.

• Comply w/ policies, guidelines & strategies laid down by the Company to achieve the objectives.

• Implement QHSE Policy

• Ensure effective functioning of all activities in compliance with QHSE procedures

• Responsible for achieving the QHSE objectives in their area

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