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Officer – HR Ops & Admin

Keywords / Skills : HR, Administration, Human Resource

3 - 8 years
Posted: 2018-12-10

Software Engineer/ Programmer
Posted On
10th Dec 2018
Job Ref code
Job Description

Job Description

Officer - HR Ops & Admin

Role Statement

To assist the HR Team in day to day Admin and operation

Key Objectives (the key result areas for the position - KPIs) Manage the pay-roll:

Process the payroll in accordance to HR policy & guidelines.

Manage the payment to joiners and Leavers.

HR Transactions

Prepare required Vouchers & process HR transactions in accordance to bank policy.

Manage & Settle GL accounts which related to Salary process.

Reconciliation of HR GLs:

Manage & Maintain records of reconciliation track and submit necessary report on time.

Checking the daily validation report of HR transactions.

Reconcile HR Credit Card & Petty Cash and submit necessary report to Finance Department on time.

Handling Staff Loan Scheme:

Manage Staff Loan Schemes

Update staff interest as per Loan Procedure.

Staff / Outsourced staff Claims:

Manage & process Staff / Outsourced staff claims accurately and on time.

Attendance Records:

Manage the Biometric Application.

Generate end of month report & send to concern head of Department.

HR System:

Ensure to maintain and manage proper & accurate records of staff in OHR system.


Ensure to provide Finance Department with a staff Head Count on time.

Provide an accurate records of staff in a periodically basis to HOD upon request.

Leave Management:

Handling the process of Staff Leave Application in accordance to HR Policy & Oman

Labour Law.

Follow up with HOD for Leave Plan.

Provide Line Manager & Head of Department with an accurate records of entire banks staff in a periodically basis.

Staff Relationship

Handling Staff requests letters (i.e Embassy letters, Government Letters, STL ... etc.)

Handling Staff inquiries which related to HR.

Managing Transfers and ensure proper amendment to Cost Centre & Line Manager in HR System.

Person Specifications:

Minimum education level: Bachelor Degree in HR/Business Administration/Business Management

Mandatory professional qualifications / licenses: Highly proficient in MS Office suite, especially MS Word and Excel

Experience: at least 4 - 5 years experience in HR/Admin field.


Strong Personality

Communication in English & Arabic.



Time Management

Policy interpretation.

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