Research and negotiate the best price and quality for the company supply needs. Will establish relationships and serve as a representative of the company when negotiating contracts and building vendor and supplier trust as well as track and monitor the delivery and confirmation of all materials and supplies. Will review prices and quality in timely manner and ensure optimal stock levels.
2 DUTIES AND RESPONSIBILITIES
a. Research and evaluate potential vendors and suppliers
b. Request quotes, compare prices for maximum ROI, and prepare Purchase Orders.
c. Estimate and establish cost parameters and budgets for purchases
d. Create and maintain good relationships with vendors and suppliers
e. Negotiate appropriate contracts for pricing and supply
f. Examine and review products and supplies to ensure quality
g. Track incoming inventory, delivery arrival time, and note actual arrival time
h. Organize and update database of suppliers, delivery times, invoices, and quantity of supplies
i. Work with team members, Operations, HR, BD, Finance, and Admin. to develop future purchasing plans and source potential relationships with vendors
j. Analyze potential vendors and suppliers for future project needs
k. Collaborate with team members (BD & Finance) on pricing equipment and other related materials for tenders and contracts.
l. Execute both general (stationary, offices and project supplies) and technical (communication systems, security and safety equipment, IT equipment) purchases.
m. Forecasting levels of demand for services and products to meet the business needs
n. Developing an organization’s purchasing strategy, ERP Implementations
o. Provide comparative statements to management to authorize and approve the purchases
p. Approve the ordering of necessary goods and services, finalize purchase details of orders and deliveries
q. Track and report key functional metrics to reduce expenses and improve effectiveness
r. Perform risk management for supply contracts and agreements
s. Manage every aspect of the supply chain and notify management team of any possible obstacles to ideal efficiency.
t. Develops and implements strategies for procuring, storing, distributing goods or services and maintaining stock levels
u. Use analytical skills with multiple vendors to determine the best deals for the company and must evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
v. Main purchases include but not limited to (staff and personnel Uniform, Head office and Branch Offices Stationaries and IT Equipment, IT software and Technologies, Furniture, cleaning materials, etc.)
3 KNOWLEDGE AND SKILLS REQUIRED:
Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
Solid knowledge and understanding of purchasing processes, policy, and systems
Solid analytical skills, with the ability to create financial reports and conduct cost analyses
BSc in Logistics, Business Administration or relevant field
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
Able to multitask, prioritize, and manage time efficiently
Accurate and precise attention to detail
Able to make decisions in a fast-paced environment
Min. 4 years proven experience as purchasing officer, or related position.
4 WORKING CONDITIONS:
a. Working Hours of shall be normal office hours but should be available on call