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Receptionist / Admin Assistant

Keywords / Skills : Receptionist, Front Office Executive, Front office Assistant, Front Office, Admin Executive, Administrative Assistant, Admin Assistant, Executive Assistant

3 - 8 years
Posted: 2018-11-05

Nationality
India, Philippines
Industry
Insurance
Hospitals/Healthcare/Diagnostics
Function
Admin/Secretarial
Role
Administration Executive
Secretarial
Executive Secretary/Personal Assistant
Receptionist/ Front Desk
Education
Bachelor's Degree
Stream:
Any
Posted On
5th Nov 2018
Job Ref code
IHS/R&PA/25.10.18
Job Description
Job Description:

 Greet and welcome guests as soon as they arrive at the office

 Direct visitors to the appropriate person and office

 Answer, screen and forward incoming phone calls

 Provide basic and accurate information in-person and via phone/email

 Receive, sort and distribute daily mail/deliveries

 Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)

 Ensure reception area is tidy and presentable, with all necessary stationery and material

 Order front office supplies and keep inventory of stock

 Update calendars and schedule meetings

 Management of meeting rooms / conference halls

 Carry out instructions given by the management team and head office.

 Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

 Acting as a first point of contact: dealing with correspondence and phone calls of CEO / COO

 Providing day-to-day secretarial assistance to the CEO / COO, including diary, phone calls, emails, travel and meeting coordination

 Managing diaries and organising meetings and appointments

 Organising meetings and preparing agendas, pre-meeting briefings and minutes of the meeting.

 Booking and arranging air tickets, visa, transportation and accommodation

 Organising events and conferences

 Typing, compiling and preparing reports, presentations and correspondence

 Managing databases and filing systems

 Implementing and maintaining procedures/administrative systems

 Performing ad-hoc administration duties

 Maintain confidentiality with regard to the information being processed, stored or accessed.

 Completes other projects and duties as assigned

Essential skills and qualification requirements:

 Bachelor’s Degree / Diploma

 Minimum of 3 years of relevant work experience as a Personal Assistant and Receptionist

 Excellent written and verbal communication skills in English.

 Proficiency in Microsoft Office Suite

 Hands-on experience with office equipment

 Professional attitude and appearance

 Ability to be resourceful and proactive when issues arise

 Excellent organizational skills

 Multitasking and time-management skills, with the ability to prioritize tasks

 Customer service attitude

Desirable skills:

 Communication skills in Arabic



About Company

IRIS HEALTH SERVICES LLC, is an ISO 9001:2008 and ISO 27001:2013 Certified Third Party Administration Service Company providing professional medical benefit and claims administration services.

IRIS HEALTH with the strength of its team, experience and expertise provides an unparalleled end to end claims management solution. It's not just about claims processing but rather about managing medical claims.

Our cutting edge software platform fundamentally changes the dynamics of managing medical portfolios. As a result, our Clients benefit from many features that provide unparalleled efficiency that includes managing your medical claims, trend analysis and monitoring.
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