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Receptionist

Company Name Confidential

Keywords / Skills : Receptionist, Administrative, Front Desk, Front Office, Secretarial, Front Desk Management

5 - 10 years
Posted: 2019-12-31

Industry
Courier/Freight/Transportation
Function
Admin/Secretarial
Role
Receptionist/ Front Desk
Education
Bachelor's Degree
Stream:
• Other
• Other
Posted On
31st Dec 2019
Job Description
Job Title: Receptionist

Location: UAE

Job Type: Permanent

Functional Area: Admin/Front Office
Purpose of the Position: To answer the phone and provide the necessary administrative support to all concerned departments. Provide required information regarding the organization to customers and visitors.

 

Job Description
  • Answer incoming phone calls from customers and suppliers in a professional manner, passing calls on to concerned parties or taking accurate message and passing them on to employees.
  • Maintaining log of calls received to provide details of incoming and not answered calls to concerned parties.
  • Manage and record all Petty Cash expense.
  • Assist in preparing meeting rooms, conferences room and conference telephone calls.
  • Organize meetings, tidy and maintain the reception area, maintain office stationeries and consumables.
  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Assist an HR in a setup of a desk for a new joiners, stationery and other require facilities as requested.
  • Providing admin support to the entire office as and when required. 
 

Job Specification:
  • Bachelor degree or Diploma;
  • Female candidate with minimum 5 years of experience in similar role with a large corporate.
  • Demands high level of commitment to customers, guest/visitors, colleagues and management to balance multiple priorities with customer focused corporate environment.
  • Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Work within a vibrant & multi-cultural & highly organized environment.
  • Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.


DESIRED ATTRIBUTES:
  • Excellent interpersonal and communication skills.
  • Ability to balance multiple priorities.
  • Excellent telephone manners.
  • Good time management skills.




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