Ensure that all contracting activities associated with Corporate and Business functions are conducted in a fair and transparent manner for all parties involved and in full compliance with the policies and procedures of the organization. Focus on improving the way the 3rd party services are managed in terms of value which accrues to the Organisation, cost of the services and overall performance. Protect Company’s interests by reducing the Organisation’s exposure to various contractual and commercial risks during the contract management process.
JOB DUTIES & RESPONSIBILITIES:
Contract Management Activities:
Provide support to the Head of Contracts in all contract management activities in support of Corporate and Business functions such as but not limited to Strategy development; Pre-qualification exercise; preparation and issue of Request for Quotation (RFQ), Request for proposal (RFP), Invitation to Tender (ITT); tender evaluation and clarification; commercial negotiation; contract preparation and award; post-award administration; and finally, performance monitoring and management processes.
Accountable for the development, execution, and management of front to end contracting and sourcing processes, formulation of the individual contracting strategies and tactics in support of Corporate and Business functions in accordance with the vision, policies, and values of the Company.
Ensure all contracting activities are undertaken in compliance with Company policies, procedures and guidelines and meet legislation and audit requirements to minimise any potential audit exceptions, partner claims or court actions.
Conduct contractual risks analysis and to mitigate the risks, draft appropriate contractual and commercial terms, and conditions, with support from functional departments to modify existing model contracts as and where applicable, to best serve and protect Company’s interests.
Contribute to the development of the Contracts Plan for the assigned spend areas and prepare a timeline for the entire contracting process ensuring that the relevant approvals from the internal business stakeholders are secured in accordance with Company’s TOFA.
Act as Contracts Section’s focal point for Corporate and Business functions and other dedicated internal customer groups, operating jointly with technical counterparts, to proactively facilitate effective relationships, contract planning and management.
Prepare tender evaluation plans, review tenders, participate in clarifications, conduct negotiations, and administer the award of contracts and contract amendments, and as applicable, debrief unsuccessful tenderers.
Lead discussions related to change in contracts, interpretation of contracts of various complexity and any contractual disputes or claims and negotiate the price and other relevant commercial and contractual terms with the service providers to obtain value for money.
Provide professional and practical advice and guidance to the internal stakeholders on different contract models, pricing mechanisms, means of contractor remuneration and associated commercial implications, application, and appropriate post-award management practices.
Conduct and support commercial and contractual negotiations, including preparation of the business case and briefs for the management.
Document all contract activities as necessary and ensure compliance with contractual requirements.
Monitor commercial and financial performance and contract related activities of key contracts.
Explore New Opportunities:
Explore new opportunities along with internal stakeholders to support the contract optimisation initiatives recommending and executing the appropriate contracting strategies to support Company’s objectives. The incumbent shall leverage volume and maximize the value for money that the Company is able to obtain through aggregation of demand, consolidation, removal of non-value adding activities, standardization and recommend appropriate contract and cost management solutions to meet the business requirements.
Tender Committee Submissions:
Coordinate and provide support to contract holders in developing Tender Committee submissions for Corporate and Business functions to obtain approval for the contract strategy, technical and commercial evaluations, award of the contract and any changes required thereof.
Liaise with relevant NKOM business units (Departments / Divisions) on matters related to contracts and coordinate with relevant stakeholders on financial and administrative matters that have an impact on contracts.
Measure the performance of the suppliers using the Supplier Performance Management Process to achieve an improvement in commercial and overall performance.
Work with a wide range of internal and external stakeholders to ensure that the supplier performance and contract management strategy is understood and that effective support for the strategy is achieved.
Coordinate and lead negotiations and maintain good external and internal customer relationships.
Advise the concerned user end departments / sections on the criteria for the evaluation of bids, price comparison and sensitivity analysis for complex commercial and price structures to be able to obtain the best possible solution for the business.
Supervision of Subordinates:
Organize and supervise the activities and work of direct subordinates to ensure that all work within a specific team is completed as per the required standards and in line with Nakilat operating policies and procedures.
Provide on-the-job training and constructive feedback to subordinates to support their overall development.
Quality, Health, Safety, Security & Environment (QHSSE):
Adhere to all relevant QHSSE policies, procedures, instructions, and controls so that NKOM provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
Policies, Systems, Processes & Procedures:
Implement approved policies, processes & procedures and provide instructions to subordinates to ensure their proper implementation.
Review Contracts P&P, standard contract documentation and processes and identify, promote, and implement improvements, liaising with internal stakeholders and interested parties as appropriate.
Manage any emergency work requirements within the time constraint as well as prioritize the work and prepare a schedule for the entire contract process.
Issue solicitations (ITT, RFP, RFQ, RFIs), negotiate with responding companies and award and administer the contracts through close out. Prepare cost proposals with supporting data for conformity with government agencies and Company policies.
Carry out any other duties as directed by the immediate supervisor.
EDUCATIONAL / PROFESSIONAL QUALIFICATIONS
1. Bachelors’ degree in Business Administration, Engineering, or an equivalent qualification. Master’s degree is an added advantage.
2. Specialized business courses on Contracts, Procurement, Supply Chain Management, Contract Terms & Conditions, Negotiation Strategies and Supplier Performance Management are recommended.
WORKING EXPERIENCES AND SKILLS
1. 4 to 8 years’ experience in contracts field including but not limited to preparation of tenders, clarification and negotiation, formulating contract documents, administration of contracts, of which minimum 3 years’ should be in a supervisory role.
2. Experience of handling contracts for various disciplines including but not limited to Corporate, Business Functions, Engineering, Maintenance, etc. sectors.
Job Specific Skills:
3. Knowledge and understanding of Contracts and Procurement processes and best practices
4. Ability and willingness to effectively challenge the views of contractors and internal customers whilst maintaining good relationships, sharing expertise and knowledge as appropriate
5. Computer literate and conversant with the use of MS Word, Excel, Internet, Outlook, PowerPoint and SAP applications
6. Skilled in interpretation of and analyzing government and audit rules and regulations for compliance and having expertise in dealing with non-routine and complex projects
7. Ability to support bid evaluation and award activities for high value and risk complex projects.
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