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Senior Procurement Specialist

Keywords / Skills : Procurement Purchase, Procurement Specialist

4 - 7 years
Posted: 2018-08-09

Job Description
Purpose of the Job:

Plan, organize and execute oneself and through delegation and coaching the full sourcing process for material and services in order to achieve established short and long term smooth running of the procurement deliveries with respect to meeting customers’ demand and considering on time delivery, required quality and within budget constraints to meet project schedule and early production.
Experience / Qualifications Needed:

  • Bachelor’s Degree in Engineering, Operations Management, Quantity Surveying, Economics, Business, Supply Chain Management, or equivalent.
  • Minimum 4-7 years of experience in Procurement or equivalent field (preferably in Oil & Gas industry).
  • Working and delivering in a multi-cultural environment
Principal Accountabilities (The outputs of the job):
  • Maintain HSE as first priority and ensure zero LTI no harm to people and environment through compliance to PDO house rule, PDO HSE golden rules and PDO LSR (life saving rules).
  • Ensure the highest standard of confidentiality and business ethics with due diligence during all phases of the project
  • Support Procurement Lead on prompt advice on Company procedures, commercial issues and highlighting areas of concern with proposed solutions in order to cater for the worst scenario and ensure smooth execution of projects.
  • Provide input to weekly Procurement progress report and attend weekly progress review meetings, as required.
  • Independently manage, implement and monitor work programmes pertinent to overall procurement tasks within the areas of responsibility and liaise with customers, contractors, vendors and team members to ensure timely delivery of KPIs.
  • Advice and support FEED Office and Client team on overall processes on (high risk complex tenders/ contracts/agreements) by giving prompt advice on contractual issues, Company procedures and commercial issues and highlighting areas of concerns with proposed solutions in order to cater for the worst scenario and ensure smooth execution of projects.
  • Manage & suggest improvements on Procurement Processes and Procedures are effective and efficient for the business.
  • Keep track of vendors’ performance and delivery of right materials and the management of controls to steer projects to successful completion.
  • Manage SAP Co-ordinator / Materials Co-ordinator for SAP network, PR creation and PR release.
  • Manage interfaces with other stakeholders e.g. Engineering, Project Team, FPP, FPO, Logistics and QA/ QC.
  • Review and make commercial bid evaluation recommendations and contribute to commercial / negotiation meetings with Vendors.
  • Liaise closely with Expeditors and FPP / FPO teams for exceptional issues related to Contracts / PO’s and Vendor claims / variations.
  • Liaise closely with FPP team for On-Line Bidding (OLB) requirements.
  • Preparation of project specific approvals / notes to file etc. and obtain approvals from Project Team.
  • Review the Vendor’s weekly progress reports for Long Lead Items / MR items and attend weekly / bi-weekly meetings with Vendors, as required.
  • Arrange and participate in Purchase Order kick-off meetings or designate alternate to attend.
  • Ensure that the right material and quantities are ordered / procured as per latest Material Take-Offs (MTOs) and Material Requisitions.
  • Extend the support to project team/s by providing inputs for development of contractual terms with vendors including vendor selection or rejection based on past experiences taking into account vendor performance, ICV requirements etc. with the aim of having a complete, clear and unambiguous tender document that will form the base for the final contract document.
  • Liaise with expeditors to keep track of vendor’s performance and delivery of right materials and the management of controls to steer projects to successful completion.
  • Act as an interface between end user and supplier for any discrepancies in the quality, quantity or type of material ordered and ensure that the right items are delivered in right quantity at the right time.
  • Ensure that only PDO approved bidders are invited to bid for equipment and materials.
  • Issue request for technical bids to approved bidders.
  • Upon receipt of approved technical bid evaluations, issue request for commercial bids to technically approved bidders through SAP / RABiTAH.
  • Open bids and draft commercial bid evaluations (CBE).
  • Arrange and lead negotiation meetings in conjunction with FPP and Project Team.
  • Complete and issue CBE for review / approval.
  • Preparation of draft Purchase Order and issue for release to Project Team.
  • Identify Long Lead Items / MR items / Bulk Material items which qualify for On-Line Bidding (OLB) in the procurement initiation phase and in line with the approved procurement strategy.
  • Carry out compliance checks for POs and highlight non-conformance and propose course of action and business improvement.
  • Provide continuous corridor and office support to PDO Vendors/Manufacturers in order to promptly address system, process and competency issues.
  • Provide support to project engineering team by validating quantity ordered by them and releasing PO’s for them.
  • Ensure that the excess material post project completion is returned by the contractor to PDO inventory and validate its visibility in SAP.
  • Collate the Vendor claims (commercials) and Vendor Performance Evaluations for PO Close-out.
  • Be able to execute a portfolio of projects where required.
  • Maintaining a good relationship with the client is critical to the success of the project and often requires visits to the site and/or client office.
  • To recognise team performance as a whole is a greater priority than projecting individual contribution.
  • Be a team player where recognition of team performance as a whole is a greater priority than projecting individual contribution.
  • Demonstrate repeatability and constant improvement in projects across a broad range of geographic, technical and cultural differences.
  • Manage good working relationship with Vendors/ suppliers.
  • Develop negotiation mandates and lead negotiations.
  • Be able to work in a team environment and handle multiple project responsibilities.
  • Assuring that work and project promises are successfully delivered and appropriate reviews have been conducted
Additional comments: Fluent in English, written and spoken

About Company

AIB Vincotte International And Partners LLC

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