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Technical Coordinator

5 - 8 years
Posted: 2018-10-24

Function
Purchase/ Logistics/ Supply Chain
Role
Logistics - Co-ordinator
Posted On
24th Oct 2018
Job Ref code
98
Job Description
Job Description

Purpose/Overview
Responsible for managing administrative tasks for the workshop-function.

Organisational Structure
Reports to Workshop Manager

Duties and Responsibilities
  • Documents according to Companys process and procedure, the consumed resources at workshops including contracted labour hire.
  • Documents according to Companys process and procedure, periodic maintenance, scheduled maintenance, third party inspections, damage and missing equipment process, parts use and consumption, annual inspections of Generators and other associated equipment.
  • Documents according to Companys process and procedure, the sold Generators and other equipment Documents according to Companys process and procedure, the annual maintenance contracts & Service contracts.
  • Timely ordering of spare parts and consumables, with a focus on economic order levels, and regular vendor comparisons for competitive pricing, product quality and service provided.
  • Coordinates the implementation of mandatory third-party inspection processes (i.e. Velosi)
  • Responsible for invoicing for implemented work on external material and handling warranties from vendors
  • Assists in the creation and managing of workshop projects, including obtaining required approval if applicable
  • Recording of technicians hours worked, including overtime hours.
  • Managing purchased new equipment paper trail, including creating new equipment fleet numbers, and appropriate data entry into the Companys CRM or EDP system.
  • Accurately logs all service work orders, break down reports and damage / missing equipment reports into the Companys EDP system.
  • Contact customers regarding annual inspection of their Generators including invoicing requirements
  • Documenting all mandatory requirements for internal and external safety bulletins or service bulletins
  • Invoicing warranty work on Generators and other equipment
  • Archiving historical information on sold equipment
  • Maintain and updating user manuals, service manuals and parts manuals for Generators and associated equipment
  • Efficient use of the Companys EDP (Electronic Data processing system)
  • Constant communication with compatriots at suppliers, manufacturers, and service providers
  • Aiding the Workshop manager with the timely completion of the monthly reporting process


Requirements
  • Educated till secondary school level/ college diploma (degree)
  • Self-starter and team player with excellent communication and interpersonal skills
  • Excellent time management, organisation skills and the ability to multi-task
  • Computer literate with proficiency in MS office
  • Strong English and knowledge of an additional language is an asset.
  • Minimum 8 years of working experience or at least 5 years in a similar industry.
  • Clerical and accounting, stock or logistic background will be helpful


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