Administrative Assistant (Saudi Only)

Administrative Assistant (Saudi Only)

SNC Lavalin Fayez Engineering
5-8 years
Not Specified

Job Description


Job Description
Responsibilities:
FUNCTIONAL RESPONSIBILITIES
  • Oversees the general office operation.
  • Greets visitors, answers a high-volume of incoming phone calls and delivering world-class service to our customers.
  • Coordinates appointments and meetings and manages staff calendars and schedules.
  • Supervises, mentors, trains, and coachs office staff and delegates assignments to ensure maximum productivity.
  • Coordinates domestic and international travel, including flight, hotel, and car rental reservations for management level staff.
  • Purchases office supplies and equipment and maintaining proper stock levels.
  • Produces reports and composes correspondence.
  • Creates presentations and other management-level reports.
  • Coordinates and directs the work of the secretarial staff.
  • Receives, sorts, and distributes incoming mail.
  • Reviews outgoing correspondence for proper format, enclosures, grammar, etc., receives telephone calls and visitors.
  • Assists in preparation of routine planning and programs reports.
  • Creates and maintains a filing system. Keeps reference files and manuals of policy and procedure up to date.
  • Maintains a follow-up file for reminding Company Representative of dates reports are due, pending correspondences etc.
  • Performs other miscellaneous related duties as required.
AUTHORITY/LEADERSHIP RESPONSIBILITIES
  • Provides guidance to co-workers.

Requirements:
  • BS Business Administration or related with 5 years of significant experience.
  • Has project/office experience in the oil/gas or infrastructure industries.
  • Proficient of Microsoft Office applications and transcribes information from handwritten draft or shorthand note.
  • Excellent command of English & Arabic, written and verbal.
Worker Type
EmployeeJob Type
Regular
At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
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Job Details

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Founded in 1911, SNC-Lavalin is a global fully integrated professional services and project management company and a major player in the ownership of infrastructure. From offices around the world, SNC-Lavalin's employees are proud to build what matters. Our teams provide comprehensive end-to-end project solutions - including capital investment, consulting, design, engineering, construction, sustaining capital and operations and maintenance - to clients in oil and gas, mining and metallurgy, infrastructure and power. On July 3, 2017, SNC-Lavalin acquired Atkins, one of the world's most respected design, engineering and project management consultancies. http://www.snclavalin.com

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