Design Manager

Design Manager

10-13 years
Not Specified

Job Description

United Arab Emirates - Abu Dhabi, Abu Dhabi
Job Summary
Serves as a fully capable professional who plans, organizes and manages the design process to bring about the successful completion of small to medium scale projects.
Core Tasks:

  • Develops design programmes in conjunction with Lead Designer and Discipline Leads and ensures execution of project deliverables are consistent with the Project Plan

  • Ensures discipline project teams under their management comply with Project Execution Plans, including design management, project management and BIM management plans, and are adhered to throughout the project delivery process

  • Manages design procedures - information exchange / issue logs / RFI s

  • Schedules weekly design coordination meetings

  • Confirms with Lead Designer co-ordination issues are resolved (Through use of task log or similar tracking tools)

  • Reviews scope of work, roles & responsibilities, and deliverables prepared by discipline leads to check alignment and consistency with Client and contract requirements.

  • Assists the PM with controlling change

  • Assists the PM with managing risk

  • Responsible for periodic project progress reports to senior management

  • Responsible for defining the quality budget and schedule for completing the technical quality review on deliverables

Core Accountabilities:

  • Develop & Maintain Design Management Plan

  • Manage Design Scope and delivery

  • Manage Tasks arising from coordination meetings

  • Team Leadership (Project Level)

Job Duties:
Project/Design Responsibilities

  • Organises own and others work to achieve set deadlines

  • Responsible for the completeness & accuracy of own work.

  • Takes accountability for own work

  • Collaborates/communicates with team regarding design scope and scope compliance

  • Communicates with clarity, purpose and accuracy

  • Responsible for the preparation and compilation of design scope / status reporting to PM

  • Developed knowledge of AECOM's QMS procedures

  • Attends client meetings scheduled, chaired & recorded by PM

  • Confidently present work to colleagues, clients and stakeholders.

  • Contribute to design management input at early design phases and during the course of projects

  • Reviews tender submissions for construction works, contributes to Tender Report prepared by PM

Managerial Responsibilities:

  • Planning and monitoring others work to achieve set deadlines

  • Mentoring junior team members

  • Manages the assigned team of Architects, Engineers and Technicians on a day to day basis and ensures design scope compliance is achieved throughout

  • Manages design scope on small to medium scale projects or particular packages for large projects ensuring project scope and objectives are met,

  • Motivates team and facilitates them to bring ideas and solutions to the table

  • Routinely interacts with clients, contractors and others using skills of persuasion and negotiation to resolve critical issues

  • Promotes teamwork within design team (including the GDC), maintaining positive moral and instilling a productive culture within the team

  • Support junior staff in activities to develop their technical excellence

  • Ensures, directly and through subordinates, that project scope is completed and meets all requirements of the Design Brief

Commercial Responsibilities:

  • Understands and implements project management principles and able to work within project budgets which includes fees and managing design to budget

  • Contribute to preparation of bids

  • Contribute to marketing and business development

Managing Sub-consultants:

  • Prepare technical requirements and responsibility matrix for each area of scope for sub-consultant contracts in conjunction with Discipline Leads to ensure all scope is accounted for

  • Manage updates to sub-consultant contracts and assist PM in preparation of final documents

Establish and Manage Design Procedures:

  • In conjunction with Project Management and Design Teams, develop & maintain the Design Management Plan (DMP) for use by the entire project team. The DMP will include information such as organisation charts, project directory, communication routes etc.

  • Establish and implement design procedures and protocols to be followed by the Design Team for successful project delivery including project scope, requirements, deadlines, digital design management systems and tools

  • Plans for Safety in Design throughout all design stages of a project

  • Manage information exchange including monitoring of deliverables issued by sub- consultants to determine with Discipline Leads whether submittals are as per agreed scopes

  • Assist PM, Lead Designer & Discipline Leads in preparing technical content of Change Requests to Clients.

Monitoring Design Schedule and Progress:

  • Produce an integrated design schedule using MS Project or Primavera following liaison with all Design Team members including key milestones laid out by the client. Internal milestones, co-ordination sequences and delivery dates.

  • Monitor design progress and identify areas of risk / concern that are approaching

  • Holistic view of design deliverables, who they need to be prepared by and when they need to be delivered. Monitor Discipline Leads and Sub-Consultants.

Documentation and Deliverables:

  • Prepare progress reports in the necessary format as required by PM / Client

  • Monitor and collate comments from the client on design submission and manage responses from the Design Team

  • Track and monitor status of all comments affecting design stage and final close-out

  • Manage project data exchange websites where necessary

  • Organise Project Meetings and define the Decision-Making Process

  • Prepare and agree with the PM & Lead Designer a formal schedule for all project workshops and meetings including an outline agenda, location etc. Obtain all necessary input from the Design Team to ensure all key issues are addressed

  • Attends Client meetings scheduled, chaired & recorded by PM

  • Schedule, chair and record Design Team meetings where required

  • Schedules, chairs and records Design Progress meetings regarding common design & BIM Tasks

  • Schedules, chairs and records BIM & Navisworks meetings to review accuracy and quality of discipline BIM model information, scope compliance, and coordination

  • Prepare and issue minutes of all recurring scheduled project workshops and meetings, circulate these minutes for comment before formal issue to the client where applicable

  • Establish procedures and processes to assist in the briefing and information gathering process such as a Request for Information (RFI) system. Responsibilities and roles of decision making to be identified.

Managing Approvals:

  • Managing engagement with key stakeholders. Agree approval procedures, check submissions align with client expectations and tracking approvals

  • In conjunction with AECOM SMU manage statutory and other approving authorities submissions including planning the engagement process, ensuring incorporation into the integrated design programme, monitoring compliance and tracking approvals


  • This is a Client, PM and Lead Designer facing role and skills in maintaining and developing both internal and external relationships are required

  • The Design Manager will always be expected to convey a positive attitude whilst maintaining the highest standards in undertaking their work and acting with integrity and professionalism. They should comply with the firms laid down standards, procedures and processes and implement these effectively

  • Communicates with clarity, purpose and accuracy

Minimum Requirements

  • Minimum 10 years post undergraduate education

  • Proven related professional experience in a Design Management or Multi-disciplinary Design Practice

  • Experience of working on large scale projects

Preferred Qualifications
  • Bachelor of Science in Design Management or Bachelor of Science in a relevant design discipline

What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to 'make amazing happen' in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.
Virtual: No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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