Document Controller

Document Controller

Al Melehy Trading
4-5 years
Not Specified

Job Description

JOB PURPOSE:
Control the maintenance of technical electronic and physical documents and drawings at Habshan & Bab
Plant which include, but not limited to, documents’ planning, organizing, classifying, and updating. Conduct
periodic health check to ensure accurate, effective, and efficient documentation service for easy reference
and retrieval. Identify documentation processes’ gaps and propose improvement action plans to sustain
their integrity and quality assurance.

KEY ACCOUNTABILITIES:
Document Control
Plan, organize, classify, and maintain the electronic (Livelink space) and controlled hard copies of
technical documents and drawings for the Plant as per the set procedures.
Maintain different types of documents updated in a timely manner for easy reference and retrieval.
Register the ongoing projects on the master documentation index to maintain an updated record
for easy tracking.
Distribute the documents to their proper locations timely to avoid delays in taking actions.
Maintain the technical documents properly archived and ensure the control of their outgoing to endusers.
Assist in verifying the projects’ submissions to ensure that the required documentations are met as
per the Company’s standards. Inform the concerned parties about any discrepancy.
Conduct periodic health check on the electronic and physical files to ensure the documents’
accuracy and robust filing processes.
Support different Departments by retrieving the requested documents to facilitate their operations.
Work in close cooperation with the Company’s various Departments for any necessary technical
documentations’ requirements.
Notify the end users about any update on the drawings and technical documents to enable them
take further action.
Identify the documentation processes’ gaps and recommend corrective and improvement actions
to ensure a proper and effective documentation strategy.
Plan and arrange for the disposal of superseded technical documents as per the Company’s
procedures.
Prepare the relevant reports to enable decision making.
Prepare the relevant reports to enable decision making.
Provide periodic awareness to end users on the use of Livelink to be familiarized with accessing
and retrieving the documents.
Review and update the existing procedures related to document controlling in order to contribute
in improving the efficiency of the documentation processes.

Policies. Systems. Processes & Procedures
Implement and comply with all relevant functional policies, processes, systems, standards,
procedures, to accomplish operational objectives.

Innovation and Continuous Improvement
Contribute to the identification of areas and opportunities for continuous improvement in the
operating procedures and functional processes

Health, Safety, Environment (HSE and Sustainability)
Comply with relevant HSE policies, procedures & controls and applicable legislation and
sustainability guidelines in line with international standards, best practices and ADNOC Code of
Practices.

Reports
Provide inputs to prepare progress reports for Company Management.
COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal
Regular work related contact with the concerned Team Leader and Department Manager as
required, peer Professional staff and team members on matters related to relevant Policies and
Processes, People, HSE and domain specific issues.
Regular communication with the Maintenance, Operations, Technical Services, HSE
Departments, and different HQ Divisions for works related to document management.
External
Contacts with peers and up to Managers in ADNOC Group Companies to coordinate, share work
related matters or schedule meetings.
Contracts with Shareholders offices (as applicable) on work related matters.
Contacts with third party service providers to facilitate their services or assistance.
External contractors associated with the Projects Division.
QUALIFICATION, EXPERIENCE KNOWLEDGE & SKILLS: Minimum Qualification:
Secondary school certificate. Preferably a Diploma in any discipline, but in Engineering will be an
advantage.
Minimum Experience & Knowledge & Skills
4 years of experience in providing technical and administrative support for documentation
activities within a large industrial organization, preferably in the Oil and Gas.
Strong working background in documentation services.
Knowledge of document management systems and tools, processes, and procedures.
Strong background in computer software packages.
Excellent verbal and written communication skills.
Experience in technical report writing.
Time Management skills.
Planning, organizing, scheduling, coordinating, checking, examining, and recording.


Job Details

Al Melehy is one of the leading oilfield services company in the UAE. The company has been operating in Abu Dhabi since 1982 in activities related to services, Onshore and Offshore Gas & Oil fields activities covering supply, maintenance, overhauling, onsite back up service and manpower supply for all Petrochemicals Technical Staff.

Al Melehys system of supplying manpower is based on a classified computer data program being updated every 45 days for availability, and including a considerable number of specialized candidates from over 10 nationalities.

Al Melehys advanced concept of organization enables the company to quote and supply manpower
matching specific requirements and at very competitive rates.

Al Melehy also represents leading suppliers of industrial valves, air filters, electrical equipment, medical equipment and supplies, and refurbishment of Gas Turbine. Al Melehy Trading is partner with Henkel Industry of Germany and we are the owners of Henkel Polybit factory of Umm Al Qaiwain in the UAE. We are the sole agents in the UAE for Messers. Elbar-Sulzer, The Netherlands for turbine refurbishments and Messers. Donaldson, Belgium for Air Filters.

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