Executive Assistant

5 - 10 Years
Not Specified

Job Description

Key Role:
• The Executive Assistant (EA) role is one to further enhance the director’s capacity to expand, develop and manage the business effectively and efficiently.
• Provide a comprehensive secretarial and administrative service to the range of her/his work.
• Develop, maintain and review administration systems to achieve maximum efficiency.
• Facilitate meetings, schedule debriefing meetings so follow up action can be implemented, also be arranging refreshments, seating and taking minutes if required to do so.
• Co-ordinate and make the necessary travel arrangements.
• Compiling the important documents and ensure they are sent in good time for meetings. Circulate reports, minutes and agenda for Board and sub-committee meeting.
• Ensure the effective management and update of all relevant databases
• Liaise positively and professionally with colleagues and visitors.
• Any other duties commensurate with the accountabilities of the post.
• Ability to work under pressure to agreed deadlines and adapt to change
• Ability to work in a flexible manner - out of hours as and when required
• Required to be amiable, professional and approachable at all times
• Managing the Director’s office efficiently.
• Travel Arrangements management
• Calendar and Mail management
• Confidentiality
• Flexibility

Education and other qualification required:
• Bachelor’s degree
• 3+ years of experience in same profile
• Should have hands on experience in MS. Office
• Should be excellent in reading and writing English