Executive Secretary

Executive Secretary

Company Name Confidential
Fujairah
5 - 10 Years
Not Specified

Job Description

About the client:
The hiring company is one of the largest ready mix concrete supplier by using the latest technologies, machineries and equipment’s. The company is a pioneer in designing, manufacturing and supplying of ready mix concrete in the Eastern Region of U.A.E, supplying a full range of quality assured concrete products based on the comprehensive knowledge and application of concrete technology.
Job Role:
Maintain the executive’s schedule and assist in planning appointments, board meetings, conferences etc.
Attend and keep minutes of the meetings and handle confidential documents ensuring they remain secure
Handle and screen phone calls and redirect to the right personnel when needed as well as handling all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Conduct research and prepare presentations or reports as assigned
Requirements:
Open to Asian nationals
Female, 45 years old and below
Degree in Business Administration or relative field
Minimum 5 years of proven experience as executive secretary or similar administrative role
Proficient in MS Office, experience in back-office software (e.g. ERP) is a plus
Well-versed in office management and should have the knowledge to review financial reports
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills, should be active and performance to be extra ordinary
Outstanding communication and negotiation skills
Must keep important information confidential

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