Executive Secretary (UAE Nationals)

Executive Secretary (UAE Nationals)

Abu Dhabi United Arab Emirates
5-7 years
Not Specified

Job Description

Job Description
·Primary point of contact for providing administrative support, processing requests, answering questions, updating records.
·Manage the overall operation of manager's office and ensure it runs smoothly.
·Dispense assignments as empowered by manager to make manager available to focus on critical issues.
·Respond to internal and external clients and address their requests, concerns, issues, and questions.
·Promptly answer phone calls, deliver messages in a timely manner, and ensures\ messages are clear,
·Maintain and organize files for quick retrieval of important information
·Manage time and priorities of manager to ensure that all items on manager's calendar/diary are a good use of their time.
·Plan, organize, and schedule meetings/events for manager and organization.
·Make travel arrangements for manager.
Takedown minutes of the meeting and follow-up on action plans.
·Author/prepare and review correspondences, briefings, and documents.
·Read, review, and prioritize manager's email to determine required action and keep volume manageable.
·Ensure continuous flow of email in and out of manager's office.
·Prepare presentations for executive management
Responsible for collating, distrusting documents/materials for board meeting.
Please send your CV to [Confidential Information]
Bachelor’s degree in Business Administration or equivalent
5-7 years of related experience required
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access)
  • Excellent written and verbal communications skills in English and Arabic mandatory
  • Excellent project management and organizational skills
  • Attention to detail in composing, typing and proofing materials, establishing priorities, flagging items for executive leaders attention and meeting deadlines
  • Firm sense of responsibility
  • Ability to maintain high level of confidentiality
  • Work jointly with other directors and staff
  • Identify opportunities and work with little direct supervision

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