Front Desk Receptionist/ Secretary

Front Desk Receptionist/ Secretary

1-2 years
24000 - 47988 AED

Job Description


1. Greeting Visitors.
2. Attending all telephone calls in a professional way.
3. Keeping the reception area neat & tidy.
4. Managing the daily functions of an office.
5. Responding to clients that submit inquiries and acknowledge them with an email. Forwarding the inquiries to the concerned departments.
6. Often process Purchase Orders, Memos, Correspondence, Documents and Forms.
7. Files are organized and put into storage.
8. Updating Toll gate (Salik) account.
9. Using software packages, such as MS office, to manage information.
12. If a meeting needs to be scheduled, make those arrangements.
13. Secretary liaises between various employees in a variety of departments.
14. Correspond with clients and outside vendors through email and the post.
15. Taking minutes at office meetings when required.
16. When callers have queries about the business, a secretary ensures they receive an answer.
17. Secretary circulates agendas before meetings.
18. All employees contact information must be kept up to date.
19. When someone is out of the office, a secretary takes messages for the necessary party.
20. Secretary confirms appointments with clients.
21. When office supplies run low, secretary make an order for new supplies.
22. If a document needs to be photocopied or scanned, employees turn to a secretary.
23. Notify employees of upcoming meetings.
24. Ensuring that all management's policy is being followed.
25. Overseeing the implementation of new procedures.
26. Backing up important data on external hard drives or digital databases.
27. Company integrity is maintained by keeping information confidential.

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