Head, Contracts Management Section

Head, Contracts Management Section

12-15 years
Not Specified

Job Description

Job Purpose

Ensure consistent management of all proposals and contracts, includes overseeing the contract management process, as well as development of specific standards for bidding and submission, contract negotiations and document management. Closely collaborate with various departments, including clinical operations, project management, business operations and procurement to ensure the contract development process.

Job Specific Accountabilities (Part 1)

. Plan projects and ensure that they are programmed to a level of detail necessary for the site team to deliver the scheme without delays.
. Ensure procurement and reconciliation of materials is carried out in accordance with Company procedures to best value and to prevent delays.
. Supervise site team to ensure compliance with Company commercial policies and procedures and attend tender handover meetings and deliver pre-start meetings to the site team.
. Ensure that a commercial plan and end of life forecast is in place and monitored monthly for the successful commercial delivery of the project, includes analysing progress reports, updated costs and forecasts.
. Ensure correct commercial engagement of subcontractors, implement the risk management process, review risk register and check risk controls.
. Review the CVRs monthly with the project teams, implement necessary actions complete and distribute the Contract Initiation/Completion form for each project Ensure that weekly review of progress, budget resources and forward planning are carried out, and look ahead programs are in place.
. Chair and attend internal and external meetings and ensure the production of accurate records of any discussions and actions. Ensure timely management of both temporary and permanent design to meet the requirements of each project.
. Comply with ADNOC accountability framework requirements and ensure compliance with 100% HSE culture.
. Plan and supervise the activities of the personnel and resources of the Section to achieve the Department objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Section in line with Department objectives.
. Develop the knowledge, competencies and innovative spirit in the Section and support the establishment of Personal Development Plans (PDP's), Succession Planning and Talent pipeline within the Section in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Budgets and Operational Plans
. Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
. Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
. Lead the implementation of approved Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.
Performance Management
. Implement the Company Performance Management System for individuals within the Section in accordance with Company approved guidelines and continuously monitor the achievement of the Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.
Organisation Structure and Development
. Review, develop and recommend the appropriate organisation structure for the Section that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Innovation and Continuous Improvement
. Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
. Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Section.
Health, Safety, Environment (HSE) and Sustainability
. Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and ADNOC Code of Practices.
. Ensure adequate HSE training and induction for all Section employees to meet HSE standards.
Management Information Systems (MIS) and Reports
. Prepare all Section MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.

Generic Accountabilities (continue)

Internal Communications & Working Relationships

. Regular work related contact with concerned Manager and VP, as required, Department Managers, peer professional staff, and team members on matters related to department policies and processes, people, HSE, risks management, and domain specific issues.
. Other Directorates / Functions as required

External Communications & Working Relationships

. Contacts counterparts of the ADNOC Group, as required.
. Regular contact with local and international Suppliers and third party service providers to establish relationships or to obtain supply of goods and/or services.

Minimum Qualification

Bachelor's Degree in Business Administration.

Minimum Experience, Knowledge & Skills

. 12 years of professional experience in Contract /Procurement, of which 6 years in similar supervisory roles.
. Good knowledge of Contracts & Tendering practices & procedures.
. Good understanding of regulation, legal terms, and control and other relevant legal guidelines.
. Very good contract negotiation and preparation skills.
. Good knowledge and experience in conflict avoidance and contracts dispute resolution.
. Global perspective of Oil & Gas business environment and technology.
. Leadership skills, and effective written and oral communication.

Professional Certifications

CMA/CPA/ Charter Manager (preferable).

Work Condition, Physical effort & Work Environment

Physical Effort
Minimal.Work involves walking, standing and computer operations.

Work Environment
. Air Conditioned Environment.

Additional Details

Job Family / Sub Family:Commercial / Contracts

Job Dimension

Revenues/ Budget:As per approved financial budget
Direct Reports: 05
Indirect Reports:As per organization chart

Job Details

Employment Types:





Job Source : jobs.adnoc.ae

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