IFS - OM - Executive Assistant

IFS - OM - Executive Assistant

PwC
Muscat Oman
2-5 years
Not Specified

Job Description


Job Description & Summary To provide support and day-to-day administrative assistance to the allocated partners, directors/critical roles within the firm.
Financial
Adhere to budget
Customer
Diary management:

  • Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately

  • Ensure Executive get to meetings on time with appropriate documentation

  • Act as backup in managing other Executives’ diaries when their Assistants are not available

Call management:

  • Handle and screen calls for Executive

  • Take and pass messages to Executive in a timely manner

  • Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary

  • Assist other EAs during busy periods

Internal Process
Meetings:

  • Proactive planning for meetings and follow up actions (documents, papers needed...)Organise local internal and external meetings, including organising catering, IT requirements etc

  • Meet and greet visitors

Partner and Executive general admin:

  • Develop understanding of PwC standards and formats

  • Proofread and edit documents when required i.e. presentations, proposals, letters

  • General filing

  • Keeping Executive own contacts databases/business card storage up to date

Learning and Growth

  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role

  • Comply with PwC policies and procedures in all aspects of the role

  • Build network of strong working relationships both internally and externally

  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilities:
Education
Bachelor’s degree
Language
Proficiency in spoken and written English, Arabic is an advantage
Overall Experience
1-2+ years experience in an administrative role
Specific Experience
Experience with a professional services firm is an advantage
Knowledge and skills
Demonstrate strong organisational skills, regularly act on own initiative, high lighting issues and suggesting possible solutions
▪ Good oral and written communication skills
▪ Good interpersonal skills and intrapersonal skills
▪ Must possess a professional telephone manner
▪ Demonstrated ability to work under pressure
▪ Demonstrated team player and dedication to provide high level of service
▪ Must possess a warm, friendly and professional demeanor
▪ Knowledge of administrative systems and processes
▪ Ability to use Google including G suite
▪ Must possess good keyboard skills (at least 55wpm)
Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Desired Languages (If blank, desired languages not specified)
Travel RequirementsNot Specified
Available for Work Visa SponsorshipNo
Government Clearance RequiredNo

About PwC

At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services. Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Complementing our depth of industry expertise and breadth of skills is our sound knowledge of local business environments across the Middle East region. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond.

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