Responsible for the administration of all aspects of planning work orders that include reviewing all work requests for completeness, estimating parts, parts kitting, man power allocation, downtime required, duration, specialty tools / permits required and safety aspects.
Work with maintenance operations team to optimize preventative and predictive maintenance work orders Prioritize work orders in the back log to ensure planned and scheduled jobs and downtime are aligned so planned downtime opportunities are not missed while ensuring safety and quality needs are given top priority in work planning and scheduling.
Review schedule status, forecast, and maintenance staffing for manpower availability on a regular basis to ensure available labor hours are utilized efficiently and effectively.
Develop and maintain accuracy of Work Order related data: Adding Equipment to Plans, Schedules, and Work Packages, Defining Scheduled due dates or initial meter points of system generated WOs. Manage work orders in the system, ensure proper creation, planning, update and closure of work orders.
Develop and maintain accuracy of spare parts data by regularly collecting and inputting information, such as; supplier, catalog number, min/max quantities, pricing, manufacturer, and part numbers.
Drive materials management process in the facilities store, including but not limited to: create and/or generate requisitions, POs, work with facilities team to develop and maintain lists of critical spares, audit materials management process with regularly scheduled cycle counts, Support management with data to implement corrective action as discovered in cycle counts, KPIs or other data.
Work with facilities team to reduce costs and improve parts quality. Comply and improve maintenance processes for parts management and work completion.
Work with corporate Facilities Management team to roll out new functionality, standard object coding scheme, Preventive Maintenance (PM) procedures and scheduling; and reports.
Provide software trainings to end users and serves as liaison for problem solving and escalation.
Maintain a backlog of work requests to meet maintenance requirements, and ensure the requests are clearly communicated.
Require that operating personnel anticipate repair work before jobs become emergencies.
Permit advanced determination of labor resources needed and time required to complete each job, which aids the supervisor in measuring the performance of their personnel.
Allow elimination of delays due to waiting for information, materials, equipment, other skills, tool, etc.
Provide a central source of information concerning maintenance work, equipment, and equipment repair.
Under the direction of the Manager-Facilities Management, the Maintenance Planner will share responsibility for the administration of the work order system including, researching, estimating, planning, tracking, recording and maintenance of equipment history.
Ensure the integrity of the work order process from issuance, approval, accurate recording of information, closure, equipment history, and archiving.
Verification of parts needed for completion of scheduled work.
Evaluate and analyze equipment history and predictive maintenance data and trends to assist in the anticipation of plant maintenance needs and prioritization and planning of work.
Generate priority schedules, manpower schedules, and coordinate these schedules with the customer.
Ensure materials, components, and special tooling required for work orders are correct, available, and in serviceable condition as specified
Working with Engineering department to assist planning capital project installation and work requirements
Proactively identifies and escalates risks to critical deadlines.
Perform maintenance planning functions that consider work zones, schedules of availability of assets, and consolidation of job plans.
Collaborate with supervisors and technicians to correct existing preventive maintenance job plans to reflect appropriate task assignments.
Ensure the timely closeout of preventive maintenance work orders.
Track the status of all identified critical PM tasks, analyze and report data on PM Work Orders such as: overdue, backlog, received/ completed statistics.
Work with the Supervisors, Technicians and Procurement to ensure accurate and timely communication with the requestor(s) regarding status of work orders. Comply with established safety and environmental procedures.
Develop and Maintain Standard Operating Procedures (SOP) of all CMMS processes.
Develop job steps for work to be performed including – resource requirements (crafts and durations), parts and materials, special tools, technical info/sketches/drawings, safety/environmental requirements and QA/QC needs.
Ensure completed data on work orders is accurate and up to date. Tracking, reviewing and analyzing KPIs to make informed recommendations for performance improvement.
Any other ad hoc administrative duty assigned by the Line Manager.
Founded in 1958 by two brothers, the Saeed & Mohammed Al Naboodah Group is among the most well-respected family company names in the UAE. The management of the Group’s operating divisions is undertaken by Al Naboodah Group Enterprises (ANGE). Employing over 16,000 people and over 47 nationalities, the ANGE core business focus covers civil engineering, building and MEP as well as a diverse portfolio of global brands in the transportation, travel, electrical, logistics, agriculture, fit-out, and renewable energy arenas. The Al Naboodah brand is renowned for the delivery of world-class projects and services within demanding schedules and exceeding the quality demanded by its clients.