Management Secretary/Executive Assistant up to 5K AED for an Architectural Glass Processing Company

Management Secretary/Executive Assistant up to 5K AED for an Architectural Glass Processing Company

Company Name Confidential
Ras Al Khaimah
5 - 6 Years
Not Specified

Job Description

CANDIDATE PROFILE:
Open to Filipino nationality
Female, 35 years old and below
EDUCATION/EXPERIENCE REQUIRED:
At least 5 years of experience in the same role
Bachelor’s Degree in Business Management, Business Administration, Marketing preferably
Must have Managerial role background
With background in dealing with different government agencies in RAK or other emirates
With valid UAE driving License, is an advantage but not necessary
Must be presentable, driven, proactive on projects and ideas
Excellent communication skills, leadership skills, people management, knowledge over administration process
JOB DESCRIPTION:
Professionally represent the company CEO when greeting guests, organizing company events, reviewing correspondence and responding to inquiries made to the CEO
Represents the executive by attending meetings in the executive's absence; speaking for the executive.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Offer key guidance regarding historical precedent to executives.
Maintain effective daily operations and make suggestions for process improvements, when necessary.
Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations for the CEO.
Complete special projects as assigned by the CEO. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
Collate each department’s monthly report and provide analysis.
Completes projects by assigning work to clerical staff, department heads, individual employees; following up on results.
Projects: Update and maintain ISO System Management, and ensure implementation.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Receive corporate guests and arrange their stay and facilitate their movement in and out of company.
Provide full assistance and create good impression in front of them.
Responsible in completion of documentation for the timely renewal of Industrial Licenses and efficient collection of Licenses to take place when completed.
Process new vehicle registration and vehicle renewal license
Manage all requirements of the municipality norms and regulations. Suggest management of new needs and government orders related to company

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