Personal Assistant to the Founder

Personal Assistant to the Founder

Black Pearl
Not Specified
Not Specified

Job Description


  • Ensuring that the Founding Director's private office and Branch office is manned between 2.45pm-7pm on week days. Required to work a minimum of 3 week days.
  • One day per weekend is required between 9am -7pm
  • Primary focus is to maintain and update list of business contacts within and outside the UAE
  • Front desk duties that include welcoming clients and stakeholders.
  • Preparing the Founding Directors emails and postal correspondence, mostly by live audio-dictation, that includes onsite meetings
  • Carrying out mass mail outs by mail merge (training for mail merge will be provided during the training period)
  • Preparing correspondence relating to the Founding Directors UK and UAE properties, including liaising with real estate agencies, contractors, suppliers and tenants
  • Coordinating the written communications to contractors and suppliers for the current house renovation and any social gatherings
  • Providing first class administrative and secretarial support, preparing documents and presentation materials for the Director
  • Ensuring electronic and hard copy filing systems are correctly maintained
  • Managing the Founding Directors business and social diary, liaising with senior people and consultants from different business and charity organisations
  • Supporting the team in ensuring marketing materials and other documents are kept up to date
  • Petty cash management and basic accounts administration where necessary
  • Coordinating meetings for team members and updating task lists as required
  • Carrying out ad hoc investigative background research in the fields relevant to the company
  • Organizing domestic and international travel arrangements including booking flights, tracking air miles, booking travel insurance and completing visa applications
  • Managing office supplies and expenditure, minimizing costs wherever possible
  • Arranging courier deliveries of documents and ensuring packages are tracked
  • Ensuring the smooth running of the office infrastructure (telecoms, IT hardware and software etc) principally in conjunction with IT support providers
  • Sourcing, recruiting, training and managing other office personnel, including interns, volunteers etc.
  • Managing daily maintenance of the office space. Increase knowledge about environmental sustainability, adhering to best practices to minimize carbon, water and waste pollution

Remuneration
  • Payment will be on hourly basis, honored monthly according to time sheet


Requirements

To be considered for the role, you need to meet the following criteria:

  • Must have a typing speed of over 70 wpm
  • Excellent command of English language
  • Admin & secretarial experience.
  • Must have a valid passport and be willing to travel
  • Must have family visa with medical and NOC
  • Valid drivers license and own transport essential


Job Details

Employment Types:

Industry:

Other

Function:

IT

Roles:

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