PMO Content Administrator – SharePoint

PMO Content Administrator – SharePoint

CC Staffing International
4-7 years
Not Specified

Job Description

Job Description :

Job Description & Role:
The PMO Administrator maintains all projects documentation, workflows, and approvals in the PMO repository in a professional way that PMO staff and stakeholders apprised of the status of all projects within the PMO. This role works closely with and provides project support to Project Managers, Team Leads and Managers.
Key Responsibilities:
Work with the project managers to ensure the PMO repository has the latest information, and that the information is complete and accurate. Use critical analysis to challenge and ensure the quality of information supplied to the repository.
Using the project master data, create and deliver and status reports on compliance with document archiving policies, evidences of deliverables supplied, and compliance with document control policy.
Manage the archiving platform providing improvement suggestions where applicable. (The toolkit should be SharePoint/Teams based where appropriate).
Manage the flow of forms and approvals in the stage gate project lifecycle, suggesting and implementing process improvements where possible.
Support the PMO with senior leadership meeting facilitation and presentation preparation.
Organize coaching and training for the whole organization on the document archiving system.
Send email requests and reminders to stakeholders for needed documentation.
Assist project managers with on-boarding and understanding and following the PMO processes.
Makes sure all project records, standards, methods, and lessons learned must be stored in a project database on SharePoint.
Able to retrieve any project documentation from SharePoint in no time.
Able to create workflow forms for approval cycles.

Additional Requirements:
Bachelor's degree in business or any related field
Proficiency with Microsoft Office, to include advanced proficiency with Excel
Solid experience with SharePoint Administration
Advanced experience with and strong understanding of project management frameworks and project lifecycles
Experience with process improvement and change management
Ability to solve problems
Organizational, analysis, and time management skills, attention to detail and accuracy, and ability to multi-task high priorities
Ability to demonstrate professional written and oral communications
Ability to work and communicate well with Project Managers, Team Leads and Managers, stakeholders, Senior Leadership
Excellent Command of English & Arabic

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