Procurement/Purchasing Officer

Procurement/Purchasing Officer

United for Manpower Solutions
Doha Qatar
5 - 8 Years
Not Specified

Job Description


Job Description

  • Assist in the development of the section policies and procedures and provide interpretation to staff.
  • Prepare work schedules.
  • Interpret job specifications and key responsibilities to direct subordinates and assign duties.
  • Supervise the compliance with policies and procedures and ensure work exactness, completeness.
  • Identify and recommend procedure change to improve efficiency of subordinates.
  • Consolidate and report subordinate’s performance.
  • Report work problems or assist subordinates in solving such problems.
  • Identify challenges impacting the unit’s talent base and propose appropriate succession planning.
  • Supervise and prioritize the daily activities of purchasing officers ensuring that all purchasing activities are completed in a timely manner
  • Maintain good knowledge of goods/services within the specialized commodity group in order to provide sound advice to subordinates as well as customers
  • Supervise the implementation of schedules, task assignments, and allocation of man hours to ensure compliance with purchasing commitments
  • Supervise and process purchase requisitions and purchase orders for all goods /equipment/services within the specialized commodity group
  • Provide guidance to end-user departments and external customers and advise them on commodity specifications and purchasing activities
  • Ensure that the necessary approvals are provided in the system before the processing of purchase requests and orders
  • Ensure that purchasing data is inputted correctly into the system and data logs are maintained in an organized fashion for easy reference and retrieval
  • Monitor purchase order activities, ensuring proper coordination with requester and suppliers, proper input and updates in the system, and that expeditors are following up on processed purchase orders
  • Liaise with the Contracts and Suppliers Management Specialist for all contracts and vendor management activities
  • Brief the Purchasing Manager regularly on all activities within the department and escalate any issues that may adversely affect the operations of the department; preparing reports as required
Skills
  • Minimum Experience: 5 years experience in purchasing related activities
  • Advanced computer skills with capacity to prepare quality documents using Excel, Word, and Power Point
  • Effective Communication: Articulates information effectively; Identifies, interprets, and clearly communicates thoughts and ideas, orally and in writing
  • Negotiation & Influencing Skills: Demonstrates strong experience in negotiating with suppliers and resolving issues
  • Prioritization Skills & Multitasking ability: Demonstrates ability to prioritize work to achieve objectives and departmental results
  • Business Acumen: Demonstrates strong ability to interpret data and information to support decision making process
  • Customer Service: Demonstrates commitment to customer service and ability to identify and clarify customer needs
  • Problem Solving & Decision Making: Demonstrates proactive approach to executing processes by looking for ways to improve; probes all possible sources for answers
  • Procurement Management: Demonstrates good working knowledge of procurement activities, contracts and the tendering process; Ability to apply and maintain best practices to all procurement activities and ensure reliable service for clients
  • Vendor Management: Demonstrates good skills in developing and managing vendor relations

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