Project Administrator | Project Delivery & Design Dubai,UAE

Project Administrator | Project Delivery & Design Dubai,UAE

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Job Description

Job Requisition ID: 109377
No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You'll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
About the Role
Design & Project Administrator provide both clerical and administrative support to Retail Store Development Team for Project Implementation & Design Team. Coordination and compilation of project related data from RSD team and other Stake holders. Involve in coordination and implementation of Office procedures and frequently have responsibility of specific projects and tasks and, in some cases, coordinate the work of the General Manager and rest of the team
Key Accountabilities
Archiving & Filling
Using Content Management Systems to maintain and update internal data base with regards to o Architectural & MEP Fit Out Drawings
o Legal Contracts
o 3rd Party Drawings & Quotations
o Site Specific Documentation i.e. Variations
o Minutes of Meetings
o General Communications
o CAPEX spend
o H&S documentation
o Schedule of Works
Legal Contracts
Produce Legal Documentation for Project i.e. Architectural / MEP / Fit Out Contractors
Maintain and administrate key 3rd party accounts i.e. quotations / invoice submissions and payments
Receive Fit Out Quotations from QS & Design quotations from Design Managers complying Group Procurement Policy
Seek Fit Out Quotation approvals in conjunction with Design Managers / Project Implementation Managers and General Manager Store Development
Approved quotation submitted to Brand Finance for PO issuance and obtain PO, share with vendor
Receive 3rd party invoices, administrate internal payment procedures, follow up on payments and maintain records
Inform the vendor about payment release 8. Maintain electronic format of Quote / PO / Invoice under respective folder in Finance of each project for quick reference
General Office Support
3rd Party Communication i.e. Letter Writing
Dealing with Telephone and E-mail queries
Creating and maintaining Filing Systems
Deal with 3rd party suppliers and manufacturers
Efficiently maintain Project Implementation Office Communication with external stakeholders
Project Implementation Report
Prepare report of CAPEX of all projects
Compile Project Implementation Report upon completion of project within 5 weeks time
Online System Support
Ariba P2P
Project Cost Analysis Reports
Cost Tracker Finalization
Preparation of Office Budget
About You
Proficient in business administration, skilled in MS Office Minimum Experience and
Minimum two years experience working in a Design / Construction / Project Management
Office Environment Job-Specific Skills:
Constant communication with various stakeholders as well as 3rd parties, a strong level of negotiation and command is required. Your planning and organizing skills will be second to none as well as your ability to use your initiative with regards to maintaining filling systems and records. Assertiveness, Negotiation skills, Planning and Organizing skills, Time management skills, Communication skills, Decision Making Skill, Administration Skills and Office Management Skills
We're here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
Before you click 'apply': Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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