Job Title: Senior Manager, Transformation
Reports to: VP Transformation & Program Management
Unit / Division: Transformation & Program Division
Department / Section: Transformation & Program Division
Job Family / Sub Family: Business Planning & Performance/Strategy
From engineering the organization, optimizing the process to transforming the initiative into real Sales and commercial opportunities the senior transformation manager will play the role of the main coordinator, change agent and senior consultant.
Responsible for the establishment and maintenance of effective, strategic PMO approaches, tools and techniques and to aid in process standardization and supporting the PMO standard and processes implementation within the company. All this to insure successful delivery of projects across the company by identifying and enforcing the compliance with the PMO People, Policies, Processes, Procedures and guidelines. Works with the company's stakeholders to define priorities, plans and delivery of the strategic projects across all business areas.
Job Specific Accountabilities
.Responsible for working along with business in identifying and retaining opportunities to enhance business effectiveness while analysing different performance indicators.
.Collaborates with relevant functions like Strategy & BD and OD to ensure relevant measures are taken
.Act as a 'consultant on demand' service to add value to the businesses in the area of project and program management.
.This is a key role in driving improvements in the Project Management Office culture and best practices and coordinating with divisions and groups to insure that the project management activities are conducted in accordance with the industry's best practices and standards.
Transformation, strategy & Governance
.Analyse the requirements of the organization governance and the strategic planning and cascading the corporate strategy in different initiative and transformation projects.
.Increase the value for the decision taken by insuring the best flow between different levels within people, processes and projects.
.Align the selection of initiatives and projects with the corporate strategy, visions and objectives. All with respect to the values of the company.
.Transform and increase people capabilities in the matter of projects and program management. To provide project management skills and knowledge to the stakeholder through the PMO for corporate projects across the organization, and delivering the project goals and objectives within the agreed scope and schedule.
.Participate in developing a strategy for managing cultural change including identifying the change agent network and providing a framework for sustaining change after implementation.
.Support the design, development, delivery and management of communications relevant to change initiatives.
.Participate with HC group in conducting cultural change readiness assessment with end users impacted by the change for major transformation initiatives.
.Participate with HC group in providing direct support, guidance and coaching to initiative leads, front-line managers/supervisors, and teams to ensure successful execution and adoption of organizational and cultural changes.
.Participate with HC group in creating awareness of change by implementing comprehensive communication plans for all levels of the business, identify change agents, train the trainers etc.
.Direct the review and analysis of all core processes to recommend key process integrations and facilitate achievement of optimum synergies and quality standards.
.Participate with the VP transformation to establish operational excellence processes, prioritization and governance in Company Distribution including tools to monitor implementation progress and related results to ensure that targets can be verified by statistical validation and provide operational excellence standard process documentation.
.Lead the development in accordance with the COO of operational excellence visions, specific objectives and success indicators confirming alignment between operational excellence plans and Company Distribution strategy.
.Lead projects on business process analysis and operational planning identify means to improve and utilize current processes in a direction that further improves performance and operational excellence.
.Provide technical training to process owners on relative operational excellence material to ensure their full comprehensions and ability to lead the implementation of relative process improvement initiatives.
Project, Program, Portfolio Management and PMO
.Implement and enforce industry best practices and tools to increase the project management best return on investments. In addition, to insure the projects are completed within the time, cost and resources set in advance.
.Set KPIs for project management follow-up, evaluation and adjustment.
.Increase the projects and portfolio management maturity within the organization. Set standards, best practices and project management certifications.
.Implement measurement tools and processes to evaluate the project and portfolio management efficiency and results.
.Provide support, advice and assistance to people and/or departments across the organization managing their own strategic projects and initiatives.
.Develop, maintain and ensure proper application of policies, procedures, work methods, uniform standards and systems to cover, regulate and standardize various activities in the area of projects and portfolio management within the entire company projects.
.Establish organization standard and policies for the project management practices, including labour utilization and mobilization. Lead, motivate, review and monitor the performance of the teams staffed with specialists within the company to ensure the effective implementation of the agreed plan.
.Direct and drive the quality assurance process of all transformation initiatives, ensuring the required policies and procedures are defined, implemented, and monitored as per the strategic objectives.
.Guide the development of detailed implementation plans to ensure achievement of project objectives in accord with business requirements.
.Participate with the VP transformation in managing the program management efforts in the planning, organizing, management and control of the various stages in the Project Life Cycle in order to ensure that the project cycle is completed, meeting agreed project parameters standards and objectives.
.Lead and guide the development, definition and monitoring of project control mechanisms in order to ensure successful completion of projects in line with stakeholder and strategic objectives.
.To be responsible for tracking the project performance through developing and maintaining Projects Status Executive Dashboard in the business intelligence system and implement metrics that measure project performance.
.Support the VP transformation in leading and managing the portfolio management team ensuring that all business change projects are being managed from inception, delivery to closure supporting across the lifecycle of project delivery and benefits realisation, within corporate project management strategy and guidelines and aligned with the intended objectives of the project in order to successfully finalize projects within budget.
.Plan and supervise the activities of the personnel and resources of the Section to achieve the Department objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Section in line with Department objectives.
.Develop the knowledge, competencies and innovative spirit in the Section and support the establishment of Personal Development Plans (PDP's), Succession Planning and Talent pipeline within the Section in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Budgets and Operational Plans
.Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
.Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
.Lead the implementation of approved Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.
.Implement the Company Performance Management System for individuals within the Section in accordance with Company approved guidelines and continuously monitor the achievement of the Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.
Organisation Structure and Development
.Review, develop and recommend the appropriate organisation structure for the Section that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Innovation and Continuous Improvement
.Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
.Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Section.
Health, Safety, Environment (HSE) and Sustainability
.Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and Company Code of Practices.
.Ensure adequate HSE training and induction for all Section employees to meet HSE standards.
Management Information Systems (MIS) and Reports
.Prepare all Section MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.
Please share CV at [Confidential Information]
. Bachelor's Degree in engineering or administration. Master's Degree in Engineering Management or an MBA is highly preferable.
Minimum Experience & Knowledge & Skills
. 15 years of relevant project, program and PMO management
. 10 Years in managing major transformation projects in relation with People and Processes
. Experience in building and managing large and multidisciplinary teams Professional Certifications
. PMP Certification (form PMI) is a must