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Senior Office, Office Services

Al Makamin Recruitment Services
7-8 years
Not Specified

Job Description

Job Title:Senior Office, Office Services

JOB PURPOSE:
Handling and operating different services functions, working on both a strategic and operational level. Ensuring that all provided services are meet company goals, legal requirements, health and safety standards efficiently and effectively. Supervise the entire team to achieve the desired goal within the defined policies and procedures.
Responsible for supervising existing operations and improvement plans. Office services professionals are tasked with providing, maintaining and developing a number of different services such as cleaning, pest control, hotel & travel, catering & banquet, OS inventory, fleet, mail & messenger budgeting and in-door plants etc..
3. KEY ACCOUNTABILITIES
• Assume responsibility for assigned services and activities of the office services including office stationery and supply, catering, travel services, fleet management, mail management, storage management, cleaning management, hospitality and business center management , purchasing, budgeting, accounting, personnel, information technology, and administrative support programs and services.
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
• Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
• Ensure department compliance with existing company policies and procedures
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of office services.
• Perform related duties as required.
• Liaising with existing staff members, managers and clients in order to achieve set goals.
• Handling and overseeing contracts and service providers for functions such as catering & banquet, cleaning, in-door plants, pest control and hotel & travel services etc…
• Supervise the improving processes that facilitate everyday operations such as cleaning, office stationery & equipment, flee management, OS inventory management etc...
• Supervising teams of staff across different divisions.
• Ensuring office services are well-maintained.
• Dealing with emergencies as they arise.
• Discussing budget with GS manager.
• Ensuring office services are providing in compliance with AGT standards.
• Planning and arranging for the future by forecasting the office services upcoming needs and requirements.
• Assign duties, inspect work and investigate complaints regarding services and equipment and take corrective actions.
• Review periodic inventories
• Drafting a monthly report.
4. QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:
Minimum Qualification
• Bachelor’s degree business administration, Engineering and hospitality management, or a related field. Master degree is preferred
Minimum Experience & Knowledge & Skills
• 7 years in similar position, preferable within oil and gas industry or hospitality industry.
• Operational characteristics, services, and activities of the assigned department.
• Customer services mastery.
• Making quick decision and solving problems.
• Time management skills.
• Teamwork and motivational skills.
• Principles of supervision, training, and performance evaluation.
• Office procedures, methods, and equipment including computers and applicable software
Applications.
• Principles of business letter writing and report preparation.
• English usage, spelling, grammar, and punctuation.
• Professional Certifications
o Relevant professional certification,- Preferable

Job Details

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We, Al Makamin Recruitment Services, a company owned 100% by H.H. Sheikh SULTAN BIN HAMDAN AL NAHYAN, working under the umbrella of Sultan International Holding. We were running as a recruitment company under Al Makamin Commercial Projects LLC since 1992 till 2012 and from Year 2013 took over the name as Al Makamin Recruitment Services as per the new Government regulations

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