UAE National Administration Executive | Al-Futtaim Logistics | Dubai

UAE National Administration Executive | Al-Futtaim Logistics | Dubai

2-5 years
Not Specified

Job Description

Job Requisition ID: 108884
No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You'll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
About the Role
Al-Futtaim Logistics Head Office is very busy setup and there is a lot of coordination with the sub-division offices in other locations. Therefore, this role requires incumbent to have the ability to multi-task and prioritise work accordingly. This role also requires a customer orientated focus and incumbent must have strong teamwork skills as there will additional assistance required for various projects.
We are currently looking for UAE National Administration Executive to attend the facility and admin related functions on a day to day basis of the business in order to run the operations more effectively and efficiently.
About the Reponsibilities
  • Support daily facility team plan and follow up the operation complaints and requirements. Maintain Facility store/inventory tracker and order materials up on request.
  • Control the authority/Job related documents like JAFZA, DM, DIC, Dubai Police, Civil defence (AUH & DXB), service reports and Landlords documents which needs to be ke in a designated folder/ box files and archiving the documents with program control.
  • Handling of AMC, AFL Project and renovation jobs invoices - To submit accounts for payment along with necessary documents (Work completion, operations/business confirmation) with concern LM approval.
  • Preparing & submitting, petty cash bill, Fuel reports, PO's request as per the business requirements.
  • Coordinating with Suppliers/Contractors for quotation/ job follow up and timely completion

About the Requirements
  • Must be a UAE National (with family book)
  • Preferably 2 years experience in admin/receptionist position handling EPABX Main Board and admin functions, newly graduates may also be considered
  • Very good communication skills both verbal and written and moderate knowledge in MS Office (Excel, word & PPT).

We're here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
Before you click 'apply': Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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